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Administrative Assistant I
Catholic Charities - Diocese of Trenton in Trenton, New Jersey
 
 
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Date Posted 01/05/2021
Category
Philanthropy-Administrative-Non-profit
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

JOB SUMMARY: Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.

ESSENTIAL FUNCTIONS:

  • Performs moderate level administrative functions (word processing, presentations)
  • May assist with bi-weekly and hourly payroll information
  • Prepares bank deposits and statements of revenue as needed
  • Prepares and submits billings as needed
  • Assists with statistical reporting and facilities management as needed
  • Responsible for disbursement, maintenance and reconciliation of petty cash as required
  • Establishes, maintains and updates the filing system
  • Compiles reports; updates, checks and completes records, forms and documents
  • Processes and distributes confidential and sensitive documents
  • Answers phones, greets customers
  • Performs other general clerical duties (typing, filing, distributing mail, etc.)
  • Operates and maintains a variety of office equipment

SUPERVISORY REQUIREMENTS: possibly

KNOWLEDGE/SKILLS/ABILITIES: Excellent verbal and written communication skills. Comprehensive knowledge of and skilled in office administrative procedures. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS: HS or GED + 3 years related work experience; OR 1 year of college + 2 years of related work experience. Proficient in word processing, spreadsheets and/or other office applications. Must pass skills test. One year of supervisory experience, if applicable.

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